If you are
working in the building, your computer should generally remind you to change
your password when it needs to be changed. However, if you are working
remotely, your computer will likely not remind you to change your password. So
while this tip sheet is useful for everyone, please pay extra close attention
if you work remotely even some of the time.
Why we need to change passwords
To meet
security requirements for the State, network passwords must be changed
regularly. . On our network, your password will expire on day 34 if you
have not made a point to change it. Once it expires, you will not be able
to log in to the VPN and access any network resources � Email, eForce, H: drive. And, the password can expire while
you are connected and working. When this happens, you will begin to see
many �prompts� to enter your username and password in various applications such
as eForce and Outlook.
Changing Your Network Password
Before it expires
To avoid
all of this, we strongly encourage you to MANUALLY CHANGE YOUR PASSWORD EVERY
30 DAYS. . We strongly recommend setting a recurring reminder in
Outlook to help you remember to do this. Instructions on how to do this are at
the bottom of this document. Here are the steps you should take to change your
password on a laptop( on a desktop skip to step 4)
1.
On your laptop, power it up and log in to Windows using your current password.
2.
Establish a wireless connection so you have internet connectivity
3.
Connect to the IDB network via the FortiClient SSLVPN
4.
Press Control + Alt + Delete
5.
Choose �Change Password�
6.
Type the old password in
7.
Type the new password in
8.
Type the new password again to confirm
9.
Choose the Arrow button for �OK�
You should
be prompted that the password has changed.
Immediately,
after doing this, you should change your password on your iPhone to
match. If you don�t update the password on the iPhone right away, the
iPhone will attempt to connect to the Exchange server and will �lock your
account� after 3 failed attempts.
Changing Your Password on the
iPhone
1.
At the Home screen, choose Settings
2.
In Settings, choose Mail, Contacts, Calendars
3.
In Mail, Contacts, Calendars, choose Exchange
4.
Next choose your Exchange account. This will have your email address
listed.
5.
In Account, delete the old password and type in the new one � the same one you
used for your Windows/network login
6.
Choose Done.
It may take
a few moments to update this change. Once it has updated, there will be
checkmarks listed on the right hand side of the Account screen. Your
iPhone password has changed to match your Windows/network password. If you are
using VoiceOver, it will say “verifying.” If the password is entered
correctly, you will return to the list of accounts. If it was not entered
correctly, you will see an error message saying that it was unable to verify.
If you get this error, try re-entering your password.
How
to Create a Recurring Reminder in Outlook (for changing your network password)
1. In
Outlook, open the Calendar folder. Keyboard shortcut is Control + 2
2.
Press Control + N for New Appointment
3. In
the Appointment, type the subject such as �Change Network Password�.
4. In
the Appointment Ribbon, click on the Recurrence button or Press Control + G.
5. In
the Appointment Recurrence dialog box, define the recurrence pattern you want
to set. For example, a good option for changing your network password
could be �Monthly� on the 28th day of each month. The recurrence pattern
is up to you but you should change your password every 30 days.
6.
After defining the recurrence pattern, choose OK.
7. In
the Appointment window, click Save and Close or press Alt + S.