Kelli has purchase authority Level 1 Basic certification through DAS. I, Cheri, have purchase authority Level 2. IDB does not have our own written purchasing policies and procedures, so to comply with Uniform Guidance, IDB is required to follow DAS procurement policies. So, what does that mean:

Purchasing Goods:

With Kelli and my certification level we can purchase goods:

• up to $1,500 without quotes or having to put goods out to bid, we still want to get a good buy. Purchase orders are required for purchase of $1,000 or more.

• over $1,500 and below $5,000 with 3 quotes and informal quote form for comparable items without putting it out to bid, if we have trouble getting quotes I can post our requirements to obtain quotes.

With my certification level we can purchase goods:

• over $5,000 and under $50,000, with 3 quotes, also remember that goods greater than $5,000 may require prior approval from RSA this can take over two weeks.

• over $50,000 the purchase of Goods must go through DAS procurement also remember that goods greater than $5,000 may require prior approval from RSA this can take over two weeks

We cannot split a purchase to avoid these rules. Purchases of IT must be approved by OCIO and DOM. OCIO can approve up to $25,000 and both DOM and OCIO must approve items over $25,000.

Purchasing Services:

With Kelli’s and my certification level we can purchase services:

• up to $1,500 without quotes or having to put it out to bid, we still want to get a good buy. Purchase orders are required for purchase of $1,000 or more.

• 1,500 and below $15,000 with 3 quotes and informal quote form for comparable services without putting it out to bid, if we have trouble getting quotes I can post our requirements to obtain quotes.

With my certification level we can purchase services:

• over $5,000 and under $50,000 with 3 quotes, these still require q PO.

• over $50,000 the purchase of Services must go through DAS procurement

Exceptions are that we can buy from a TSB up to $25,0000 except furniture which is limited to $10,000 https://das.iowa.gov/procurement/targeted-small-business-program, we can buy from IPI and we can buy anything on a State of Iowa Master Agreement within the terms of that agreement, https://bidopportunities.iowa.gov/Home/AwardedContracts,

This does include purchases on Pcards, if you have a Pcard please refer to the Pcard training.